Your guide to making the right venue choice for your event
The Importance of Asking the Right Questions
Booking a venue isn’t just about aesthetics—it's about ensuring every detail aligns with your event's needs. By asking the right questions, you can avoid unexpected surprises and make confident decisions.
Top Questions You Need to Ask Before Booking a Venue
Here are the essential questions you should ask before committing to a venue:
- What’s included in the rental fee? What exactly does the rental fee include? Does it cover things like furniture, AV equipment, and setup/cleanup?
- What are the payment terms? What are the deposit requirements, and when is the final payment due?
- What’s the cancellation or refund policy? What is the venue’s cancellation or refund policy, and how does it impact your budget?
- Are there vendor restrictions? Are there any restrictions on vendors, such as exclusive catering or decor partnerships?
- What’s the maximum capacity? How many people can the venue host, and does it meet all safety regulations?
- Are there time restrictions? Ask about setup, breakdown, and event end times to plan your schedule effectively.
Personalizing Your Experience
Beyond the basics, dive deeper into how the venue can cater to your unique vision:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Visit in Person
Photos and videos are helpful, but nothing compares to experiencing the venue in person. Be sure to assess parking, accessibility, and ambiance.
Why Claridge is Your Go-To Venue for Events
Claridge simplifies your venue selection with transparent and flexible options. Our expert team is here to guide you through every decision.
